Wolf Pack is hiring: lead event producer

Bristol · Permanent · 3 days/week · £27,000 salary (£45k FTE)

Wolf Pack runs unusual two-day team adventure races across the UK.

Teams travel around 30 miles by map and compass, completing checkpoints and challenges and sleeping out overnight. Phones are sealed. There are strange objects, questionable instructions, elaborate challenges and an apparently important aubergine.

They are deliberately tough, but they are not macho endurance events. Wolf Pack sits somewhere between an expedition, a live event and a slightly ridiculous adventure story.

The operation behind them, however, needs to work extremely well.

After two seasons and around 650 racers in 2026, Wolf Pack is growing. We are now looking for a Lead Event Producer to take ownership of producing the programme and help turn Wolf Pack from a founder-run series into a properly organised, repeatable event company.

This is a permanent, year-round role based in Bristol, working three days a week.

The role

Your job is to make Wolf Pack events happen.

You will take an event from an agreed concept through planning, launch and preparation, making sure that by race weekend the people, places, suppliers, equipment, information and systems are all where they need to be.

The founder will continue to lead the creative direction of Wolf Pack: developing the overall concept, choosing routes and destinations, creating challenges and shaping the experience.

You will own the production process that turns those ideas into properly organised events.

That means keeping control of a lot of moving parts without needing the founder to chase each one individually.

You will be responsible for things including:

  • building and maintaining the production plan for each event

  • managing production deadlines across the season

  • setting up events for sale and making sure the practical information needed for launch is ready

  • managing event budgets and keeping track of costs

  • booking coaches, campsites and other suppliers

  • securing checkpoint, camp and other event locations

  • managing permissions and relationships with landowners and venues

  • coordinating the production of event plans, risk assessments and other operational documentation

  • recruiting and coordinating paid freelance event crew and volunteers

  • maintaining crew rosters, roles, schedules and briefing information

  • coordinating participant information and pre-event communications

  • arranging GPS trackers, insurance and other event requirements

  • organising printing, maps, challenge materials and event paperwork

  • managing equipment, stock and event inventory

  • making sure challenges and checkpoint materials are properly documented and ready

  • coordinating food, vehicles and other practical logistics where required

  • making sure an event is genuinely ready to hand over to the live event team

  • running post-event debriefs and turning what we learn into improvements for the next race

You will not necessarily do every one of these things personally forever.

An important part of the job is building systems, templates and relationships so that producing the eighth Wolf Pack event is considerably easier than producing the first.

Building the next stage of Wolf Pack

In 2027, we expect to run approximately 8–12 Wolf Pack events across the UK.

Many will use established formats and repeat proven routes rather than being completely new productions every time.

The ambition is to build a small event company capable of eventually delivering 20+ races nationally, with additional producers and live-event crew as the programme grows.

So this isn't simply a job producing a sequence of individual events.

We want someone who can look at something that currently lives in a founder's head, spreadsheet or slightly chaotic pile of equipment and turn it into a system that another competent person could understand and use.

That might mean creating a supplier database, improving the master event schedule, standardising crew briefs, building a proper equipment system or working out a much better way of producing repeat events.

You should enjoy that part of the job.

What happens on race weekend

The Lead Event Producer is primarily a year-round production role, rather than a role that requires you to personally run every Wolf Pack weekend.

We are building a recurring live-event team of paid event leads and volunteer crew who will deliver races on the ground. Your responsibility is to make sure that team receives an event which is properly prepared and ready to run.

You should expect to attend a small number of events, or parts of events, across the year. This might be particularly useful for new races, at the beginning of the season, or where seeing the event first-hand will help improve the production process. Any required weekend attendance will be agreed well in advance.

We do not want to build a company in which the Lead Event Producer has to attend every race weekend for the programme to function.

Where event attendance requires additional working days beyond your normal three-day week, the arrangements for those days will be agreed in advance. Necessary event travel and agreed event expenses will be covered by Wolf Pack.

working with the founder

Wolf Pack is still a small founder-led company, so this relationship matters.

Max will remain responsible for the overall creative direction of Wolf Pack: the places and routes we want to explore, the kinds of challenges we create, the tone of the races and the bigger decisions about where the company goes next.

The Lead Event Producer needs to be able to take an idea which may initially be fairly loose — “what if we sent 120 people from here to there and made them do this on the way?” — and turn it into an organised production plan.

That requires more than simply waiting for tasks. We want someone who creates structure around ideas: setting deadlines, identifying what needs to be decided, chasing information, closing loose ends and making sure things actually happen.

You need to be comfortable managing upwards too. If you need a decision from the founder by Tuesday in order to keep something moving, we want you to say so — and chase it if necessary.

You will not be expected to design every element yourself. Specialist route scouting, live-event roles and other elements can be undertaken by freelancers or crew. Your responsibility is to make sure that the whole production fits together and nothing important falls through the gaps.

Who we are looking for

We are looking for someone who gets satisfaction from turning complicated things into organised things.

Wolf Pack races contain a surprising amount of detail. Each one involves participants, suppliers, locations, permissions, crew, equipment, communications, schedules, challenges and operational information all coming together at the right time. You need to enjoy keeping track of that detail rather than being overwhelmed by it.

You will probably have experience producing live events, outdoor events, festivals, experiential events, races, expeditions or another kind of project involving lots of people, deadlines and practical moving parts.

More important than a particular industry background is the way you work.

You should be:

  • exceptionally organised, with a very good eye for detail

  • proactive — someone who picks up the phone, follows things up and gets them finished

  • efficient and comfortable keeping momentum across a lot of simultaneous workstreams

  • confident taking ownership of a project rather than waiting to be given individual tasks

  • comfortable setting deadlines, chasing decisions and holding other people — including the founder — to them

  • good at creating simple systems, templates and processes so that work does not have to be reinvented each time

  • confident with spreadsheets, project-management tools, ticketing systems and other everyday digital platforms, and quick to learn new ones

  • articulate and a strong writer, capable of understanding and reproducing the Wolf Pack voice

  • practical and resourceful when something unexpected happens

  • calm under pressure without becoming passive

  • energetic and enthusiastic about making things happen

  • creative enough to understand an unusual event and contribute ideas, while organised enough to actually deliver them

  • willing to deal with mundane details as thoroughly as the exciting parts

  • comfortable working independently within a very small organisation

We are particularly interested in people who naturally put things in order.

That might mean creating a reusable event template rather than rebuilding one from scratch, maintaining a proper inventory rather than rediscovering what equipment we own before every race, documenting a process so someone else can follow it, or dealing with equipment immediately after an event rather than allowing it to become a mysterious pile awaiting the next one.

We are looking for a hands-on producer, not someone whose experience has moved entirely into managing other producers from a distance. At this stage of Wolf Pack, there will still be occasions when the answer to a problem involves a spreadsheet, a telephone, a box of cable ties or physically sorting a pile of equipment.

The Wolf Pack bit

Just as importantly, you need to understand what sort of company this is.

Wolf Pack isn't an endurance event company.

The events are physically demanding, but they are also social, playful and sometimes deliberately absurd. We care about good storytelling, beautiful places, unexpected challenges, campfires, teamwork and giving adults permission to disappear into an adventure for a weekend.

There is a serious operational structure underneath all of that.

We need somebody capable of holding both sides at once: extremely serious about producing a safe, well-run event, while entirely untroubled by the fact that the event itself may involve competitors undertaking a ceremonial quest for an aubergine.

If you have raced or volunteered with Wolf Pack before, please tell us. It counts.

working pattern and location

This is a permanent, three-day-a-week role.

The salary is £27,000 per year, equivalent to £45,000 full-time.

The role is Bristol-based and we want the producer to become a genuine part of the company rather than functioning as a remote freelancer producing isolated events.

There will still be flexibility in exactly where work happens, and some tasks can obviously be done remotely, but regular in-person working in Bristol will be part of the role.

There will occasionally be busier periods around events and quieter periods elsewhere in the year. The advantage of the permanent three-day structure is that production can be managed continuously rather than everything becoming a frantic project immediately before a race.

Any additional days agreed beyond the normal three-day week will be paid separately.

Why we're hiring

Wolf Pack has reached the point where its next stage cannot simply mean the founder doing more.

The first two seasons have proved that people want the events.

The challenge now is to build a production operation which can deliver more of them without creating more chaos behind the scenes.

This role is therefore central to what Wolf Pack becomes next.

If you do it well, there should gradually be fewer heroic last-minute efforts, fewer things that exist only in one person's head, and much more of the satisfying bit: watching an unusual and complicated event come together exactly as it should.

Applying

Email hello@wolfpackleague.co.uk with the subject line:

Lead Event Producer Application

Please attach your CV.

Rather than sending us a generic cover letter, please answer the following questions briefly in your email:

  • Who are you, where are you based, and what are you doing currently?

  • What are the most relevant events or projects you have personally produced?

  • Tell us about one complicated live event or project for which you held significant responsibility. What did you actually own?

  • Give us an example of a production problem that arose unexpectedly. What happened and what did you do?

  • What systems or methods do you use to keep control of multiple suppliers, deadlines, people and tasks?

  • Tell us about something you have made easier, more repeatable or better organised rather than simply continuing to do it the existing way.

  • What interests you about Wolf Pack specifically?

  • Is there anything about working three days a week that particularly suits you?

  • Have you raced, volunteered or worked with Wolf Pack before?

Please don't worry about writing an essay. Clear, specific answers are much more useful to us than polished application language.

Applications close: 2 October 2026

We will review applications as they arrive and invite a shortlist of candidates to an initial interview.

We would ideally like the successful candidate to start during October 2026, although we can be flexible for the right person.